This card generally carries a credit limit of $3,000.00 and all purchases must be made in accordance with Federal Acquisition Regulations. Throwawayab0407 Additional comment actions. When the travel card is used to purchase common carrier transportation tickets through ETS and the trip is cancelled, if the reservation has not been ticketed, the travel authorization and reservation in ETS must be cancelled. Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. GTCC bank will notify collection agencies and national credit bureaus when the account remains unpaid (2) IRM 1.32.4.1.6, Terms/Definitions, deleted the definition for Infrequent Travel. hb```b``9d31 +P#&0A :GKcXCo2) 170aaTm jaaLO}%r{>u1Eg(D.vhtb43ql Obtaining the cost of the transportation ticket, the cost of the CGE fee and the reservation locator code from the TMC. Electronic credit review - An electronic credit check performed by the government credit card contractor to research the applicants credit score, assessing creditworthiness based on credit history and current credit accounts. W. Travel Card Contractor: A vendor (bank) selected by DHS from the GSA SmartPay 2 Master Contract that provides two types of travel cards: IBA, where the cardholder is billed directly for the charges and CBA, where the agency is billed directly for the charges. Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration. (4) A written agreement between the cardholder and the travel card vendor in which the cardholder agrees to make a monthly payment to the vendor. A travel card account that was cancelled due to non-sufficient funds or multiple suspensions will not be considered for reinstatement. This will usually be the travel cardholders home address, unless the travel cardholder has specified a different mailing address. 481 0 obj <>stream Split disbursement - An electronic travel system (ETS) functionally dividing a travel voucher reimbursement between the credit card contractor and the traveler. Travel cards will be declined at merchants whose MCC is not included in the template. Use this form If the manager determines the employee's reinstatement request should be pursued, the employee will be required to complete the on-line travel card self-study training course available on the IRS Source website by, selecting Travel Card Self-Study Training Course. This fare must be purchased with the employees individually billed government travel card account (IBA) or the centrally-billed account (CBA) if traveler hasnt received their IBA. Safeguarding the government travel card and account number from unauthorized use. IRM 1.32.11, IRS City-to-City Travel Guide, 5 U.S.C. Travel cardholders must be proactive in securing credits resulting from a dispute from merchants timely. Selection for salary offset is made at the government credit card contractors discretion using established collection criteria. Due to the government credit card contractors required review of the account, the request could take several weeks to process. Information regarding electronic credit checks is available on the IRS Source website by, selecting Credit Check. Indirect Travel - Personal and Official Travel Combined. L. No. En-route common carrier transportation tickets authorized for the IRS employee's spouse or dependents can also be charged to the CBA. Managers must retain copies of approved manual travel authorizations and vouchers, and all supporting documents for six years. IRM 1.32.11, IRS City-to-City Travel Guide (TOP) offsets federal payments due to the debtor. What can I use my GTC for during TDY? 0000007032 00000 n The travel authorization obligates funds and must be submitted and approved before traveling, except in emergency situations. (3) IRM 1.32.4.1.6 (1) (d), Terms/Definitions, added the definition for Concur government edition (CGE) reservation fee. (a) Purpose and scope. The employee will receive a notification of the amount of the bi-weekly deduction. Payments to the government credit card contractor may be made by mail prior to receipt of the monthly paper statement of account. 498 28 Delinquent account - Individually billed account with a balance due that remains unpaid for a period of 61 days or more from the closing date of the statement of account on which the charges first appeared. The statement of account will show the total amount due and the payment due date. The traveler must complete and the travelers manager or approving official must approve a travel authorization through ETS or on a manual travel authorization form. For example, if NTEU officials travel using NTEU funds rather than government funds, a government travel card cannot be used. Salary Offset: In accordance with the Debt Collection Act of 1982 and 5 U.S.C. %PDF-1.4 % If the manager determines the requirements are met, the manager will forward the approved request to the Credit Card Services mailbox. The cash withdrawal and associated fees are charged to the standard travel card account. Answer: (1) Split Disbursement (2) Salary Offset (3) Mission Critical Status (4) Reduced Payment Plan 22. Which item is a benefit of using the travel card? The government credit card contractor will send a statement of account to the individually billed travel cardholder within five business days after the end of the billing cycle. 0000004422 00000 n Chief Counsel employees arrange travel through their respective Travel Office. The duration may be permanent or for a specific time period and should reflect the travelers business needs. WebCiti Government Travel Card. A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. The following chart describes the internal controls in place for using the government travel card: The following terms and definitions apply to this program. Changes are effective immediately after confirmation. Reduced spending limits on travel cards during periods of non-travel status. Higher limits are provided for special circumstances such as extended travel. ;+!sE~3@4qfN6 }nuJi3M7H486(uB@Smlg [9]@ Service Members Are Responsible Outstanding government travel credit card bills can result in a negative reporting on the service members civilian credit report, and the Department of Defense may salary offset a portion of the service members salary to pay the government travel credit card bill. WebFSIS Directive 3830.2 Government Travel Charge Card Program FSIS Directive 4550.2 Garnishment of Wages for Child Support, Alimony and Commercial Debt endstream endobj startxref DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. The federal salary offset process allows for collection of delinquent debts from individuals receiving federal salary from government agencies other than the Duluth will book a one-way official travel fare for the portion of travel between the official station and temporary duty (TDY) station. A copy of the electronic statement of account may be enclosed with the remittance. Web"Salary offset" is fancy talk for wage garnishment. If a travel card is declined because of a restriction, refer to the IRS Source website by, selecting Declined transaction. Travel advances through ETS for IRS employees only. All employees who are required to travel must obtain and use the travel card for all official travel and transportation-related expenses. Each travel card reflects an individual billed account established in the travel cardholder's name. 0000002883 00000 n All travel card applications must be in the applicant's name as shown in IRS official personnel records or in approved pseudonym names and must be signed by the applicant. 0000011522 00000 n Informing the TMC that the CBA will be used to purchase the common-carrier transportation tickets. The cardholder must contact the hotel to cancel their reservation. When a second instance of an NSF occurs in a rolling 12-month period, the government credit card contractor will automatically cancel the travel cardholders account. Office of Personnel Management Annuity Payments: 25 percent of disposable pay, which is the amount of your pay after deductions required by law are subtracted Social Security Administration Payments: 15 percent of disposable pay Federal Salary Offset: 15 percent of disposable pay The government credit card contractor makes the final determination on whether the account will be reinstated. The travel cardholder should prepare a travel voucher to claim reimbursement for the CGE fee. This fee is not an authorized reimbursable expense. The government credit card contractor does not charge a fee for using the online payment feature. Employees are not able to combine personal and official travel reservations in ETS. Payments may be expedited using the on-line payment feature on the government credit card contractor's website. (5) IRM 1.32.4.2.1.1 (4) g., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employee who are infrequent travelers. An employee who is expected to travel must obtain a government travel card unless exempt. The accuracy of the assigned MCC is the function of the merchant and MasterCard. ` BZ endstream endobj 524 0 obj <>/Filter/FlateDecode/Index[152 346]/Length 34/Size 498/Type/XRef/W[1 1 1]>>stream However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. Each charge and credit transaction that posts to the travel cardholder's account during the billing cycle will be itemized on the statement of account. The travel cardholders may use the government credit card contractors phone pay service to expedite payment by telephone using an electronic check service. Travel card - A credit card used to pay for authorized official IRS travel and allowable travel related expenses. Inappropriate use - Use of the IRS government credit card to make purchases not approved, funded and authorized by or in conformance with applicable IRS travel card and CBA guidelines. Information regarding the split disbursement feature in ETS is available on the IRS Source website by, selecting Travel card payment methods. Reviewing travel documents to ensure travel card expense claims are appropriate and business related. (11) IRM 1.32.4.2.7.3 (2), Trip Cancellation, updated to remove references to Travel Management Center (TMC) fee and replaced with Concur Government Edition (CGE) reservation fee. More information about requests to change card and ATM limits is available on the IRS Source website by, selecting ATM Access, Usage and Limit Changes. V. Temporary (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. The billing cycle for travel card accounts closes on the third day of each month. Question: Which travel card policy will let a traveler pay off their GTCC bill in monthly installments to avoid Salary Offset? The personal ticket must be a fully refundable fare open to the public; otherwise, if official travel is canceled the employee will be responsible for the non-refundable fare. The travel cardholders can withdraw cash from an ATM three days prior to the official travel date of departure through the last day of official travel. 0000015567 00000 n The due date is 25 calendar days from the closing date on the statement of account in which the charges first appear. IRS Managers Guide to Penalty Determinations provides Labor Relations guidance for penalty determinations for the misuse of the travel card. Information on requesting reinstatement of a travel card account and the Request for Consideration of Reinstatement Form is available on the IRS Source website by, selecting Delinquent accounts. WebUse this form when you have a nonexempt worker who will work a shift of six hours or less and both you and the worker wish to waive the required 30-minute meal break. Merchant category code templates - A grouping of MCCs assigned to each individually billed travel cardholder's account based on the travel cardholder's anticipated purchasing activity. The system's split disbursement function allows travelers to allocate the payment of individual expenses directly to the government credit card contractor. 0000000016 00000 n Travelers must pay any remaining travel card charges from a trip that was not directed via split disbursement to the government credit card contractor in ETS. The term "individually billed" account is synonymous with travel card, credit card, government issued travel card and IBA. Delegation Order 1-49, Exemption to Travel Card Mandatory Use Policy, grants authority to the director, Credit Card Services, to grant exemptions to the mandatory use policy to employees who believe they would incur a hardship if required to obtain and use the government issued travel card. WebThe travel account is used for other than authorized purchases, and cancellation is approved by the program coordinator; or It is past due for undisputed amounts at 126 calendar days The card limit is the maximum cumulative amount that can be charged to a travel card account in a billing cycle. Ensuring their employees are aware of the government travel card requirements. A credit will not be issued for the paper ticket until the ticket is returned to the TMC. For more information regarding this policy or In addition, restricted travel cardholders also do not have ATM privileges. The Federal Travel Regulation (FTR), 41 CFR Part 301-51.1 and 301-51.2, Paying Travel Expenses, requires use of the travel card for official travel unless the employee has an exemption. Applicants with a FICO credit score of less than 660, or who do not consent to an electronic credit review will receive a restricted travel card. The authority for federal agencies to collect undisputed delinquent amounts incurred on an employee's travel card from the employee's disposable pay is contained in the Travel and Transportation Reform Act of 1998 (Pub. There are four types of government credit cards issued to federal employees: Purchase Card: issued for the purchase of supplies and services required for the Agency's mission. The Credit Card Services office is responsible for administration, procedures and oversight of the government travel card program. (4) IRM 1.32.4.1.7 (1), Acronyms, updated acronym chart to include Concur government edition (CGE). Program Effectiveness: The Credit Card Services measures the effectiveness of travel card program oversight by performing continuous reviews of account data and monthly and quarterly reviews of travel card transactions to measure compliance and mitigate the risk of fraud and abuse. This section provides responsibilities for the following: The CFO and Deputy CFO are responsible for Government Travel Card Program policy. If an employee is not disputing a travel card debt, the employee is waiving rights that arise under the Debt Collection Act. 0000004421 00000 n 0000003619 00000 n Salary offset will be considered upon written request from the government credit card contractor and approval of IRS. The traveler will use ETS to complete and sign a travel authorization. Approving or disapproving employee travel authorization requests. Standard travel cardholders cannot request a travel advance. The program coordinator: Provides the travel account application form to you. Information regarding payments by mail is available on the IRS Source website by, selecting Travel card payment methods. 0000003733 00000 n hb```b``9d31 +P#&B0l+%@sQF=I#0^cp&Q"2-*"B@ ysg(Df,V,-!0#N"L7%4.iqQ>7qZgaV!/iR:@jL:ar=NhIVfYg*6z. hbbd```b``+@$*dLR`DI@d("@?!#c$4F? The objectives of refresher training are to: Ensure all travel cardholders are made aware of current program rules, regulations, guidelines and changes. If any of these charges are identified, the travel cardholder must take prompt action to resolve the dispute. If a paper ticket was issued, the traveler must notify the TMC of the cancelled trip immediately and return the paper ticket to the TMC. Merchant category code (MCC) - A standard code assigned to every merchant that accepts a credit card identifying the category of goods, services, or activity they are involved with. 0000001873 00000 n When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. %PDF-1.4 % New employees who are exempt until they obtain a government travel card. WebUnder 5 U.S.C. The designated IRS employee is responsible for making travel arrangements and completing the manual travel authorization form. A standard travel card includes the MCC template for miscellaneous expenses and ATM access. ~VR yDv@aR sCC2@PPYc0_PYfKP+\b4 &4$bl%/20$ i 6[#Iu]mNag`0evdSV(|+G>TeC,)Xp7 h2f %@zH00(UMg` This IRM provides information for the Government Travel Card Program including the IBA and the CBA programs. Electronic travel system (ETS) - A web-based, integrated travel booking and reimbursement system that includes authorizations, vouchers and travel reservations for both domestic and foreign travel. The travel cardholders must file their travel vouchers promptly since all travel card charges must be paid within 25 calendar days from the closing date of the statement of account on which they appear. It should be received within five to seven business days from the date the properly completed application is entered in the government credit card contractor's on-line application system.